Program management teams
Editor's Note: This documentation was updated April-May 2015. This section describes specific participants who helped launch the program. New Center for Diversity and Engineering Outreach (CEDO) program leaders and participants can be contacted by clicking on this link.
The first two years: 2007-2008. The director of (OE)2 oversaw the College of Engineering's role in the partnership. The school district (YCS) appointed its Assistant Superintendent Richard Weigel as their point person. YCS Central Office administration included Superintendent James Hawkins, Richard Weigel, and Director of Public Relations / Pupil Accounting, Emma Jackson. (In the case of UPSM, Superintendent Margaret Trimer-Hartley and Principal Shawn Hill acted as school liaisons.) Regular meetings were scheduled throughout the year to ensure continuity and progress. The assistant superintendent relayed information about the program, as appropriate, to the Ypsilanti Public Schools Board of Education. The Assistant Superintendent also worked with and promoted the partnership with the district school improvement team consisting of teachers, administrators, parents, community members, and Washtenaw Intermediate School District (WISD) personnel.
Other staff members at the College of Engineering worked in support of the initiative as funds allow. For example, during the pilot year we employed two outreach assistants (graduate students) and a school liaison (retired teacher) at .25 FTE each. The outreach assistants were Ph.D. candidates who acted as liaisons to the College student body for purposes of recruitment and management of the program’s Teaching Fellows (graduate students) and Tutor/Coaches (undergraduate volunteers). The school liaison played a very important role in helping the College align with school district guidelines, and to interface with school administrators, parents and teachers.
During the 3rd year, the College relied on a Post-Doctoral Fellow, who transitioned into a new role that added publishing, course development, and day to day management of the program.
Post-Doctoral Fellow
This position was designed to plan, implement, and coordinate College of Engineering - K-12 partnership academic enrichment and outreach programs, develop related undergraduate and/or graduate level coursework and provide instructional service and/or expertise, and engage in collaborative efforts to develop new, innovative programs in the College of Engineering.
Graduate Teaching Fellows Liaison
Contact the CEDO office if you are interested in complete document that describes the tasks and duties associated with the K-12 Outreach Assistant – Teaching Fellows Liaison position for the pilot period, January 2007 - August 2008.
This individual, a graduate student who works with the project ~10 hours per week, was primarily responsible for coordinating the Teaching Fellow component of the partnership, which included (but was not limited to): recruitment of Teaching Fellows (TF), acting as liaison between the Teaching Fellows and the College, corresponding with TFs, planning and coordinating meetings and events as they relate to the Teaching Fellow program. The documentation details the K-12 Outreach Assistant role as served by UM CoE Ph.D. candidate Joy Oguntebi, and is based on the pilot year 2007-2008. All descriptions in this document refer to events that occurred during the employment period (2007-8).
Responsibilities of the liaison to the graduate teaching fellows (TFs) are described below in list format, authored by Joy Oguntebi.
o Act as student liaison to graduate student TFs: as appropriate, send emails to list serv with information, resources, announcements of events and activities, notifications for meetings, etc.
o Utilize C-Tools project site as appropriate for uploading program related documents and information; in addition, monitor and post to project blog and/or C-Tools.
o Toward end of each term: Plan and implement a recruitment program and applications / materials
o Help plan and/or prepare presentations for parents, teachers and students as requested
o Help plan, participate in and/or conduct information meetings, mini-workshops, etc. for TFs, Tutor/Coaches and Teachers
o Help plan, participate in and/or conduct information meetings for prospective TFs
o Attend (OE)2-related meetings (held bi-weekly during the Academic Year)
o Assist with providing information for the K-12 partnership web pages with link to YPSD web page
o Help with survey administration for TFs, if needed
o Maintain blog of outreach activities as desired
o Assist with exploring hands-on science opportunities on campus
o Other activities as necessary to be determined with (OE)2 team
Undergraduate Student Liaison
Responsibilities of the liaison to the undergraduate volunteers are briefly described here, written by Angela Dixon. The undergraduate liaison primarily coordinates with undergraduate student groups involved in providing tutoring services once a week at the school, and a Saturday program during the Spring, designed to help students prepare for standardized tests and learn more about the college application process.
o Meet with NSBE (and other organization) leaders as appropriate to coordinate activities, such as after-school tutoring, campus visit programs, and NSBE TORCH program
o Monitor project blogs; watch for comments, interaction of Tutors/Mentors; assist with problem solving related to program activities
o Help recruit volunteers from student organizations to assist with tutoring, student visits, or other programs.
o Assist with exploring hands-on science opportunities and demonstrations on campus
o Toward end of each term: Help plan and implement a recruitment program and applications / materials with (OE)2 staff
o Help plan, participate in and/or conduct information meetings, mini-workshops, etc. for working TFs, Tutor/Coaches and Teachers as requested
o Help plan, participate in and/or conduct information meetings for prospective TFs and tutors
o Add updates to (OE)2 Website as they are made available
o Utilize C-Tools project site as appropriate for uploading program related documents and information; in addition, monitor and post to project blog
o Maintain blog or journal of own outreach activities
o Help plan and/or prepare presentations for parents, teachers and students as requested
o Participate in PLC meetings as desired or as requested
o Attend all (OE)2-related meetings
School Liaison
The College paid on a consulting basis a recently retired master teacher from Ypsilanti High School, Carol Cramer, who serves as the project’s official school liaison. Cramer works ~10-15 hours per week during the Academic Year (September - May). She provides support related to school administration, teachers, and facilities. Actual forms and other documents can be found in later chapters, linked to each activity.
o Facilitate communication between Ypsilanti High School YPSD and the COE outreach program.
o Co-develop and build a parent education program and parent learning community.
o Facilitate the Parent Learning Community meetings.
o Research and use data (e.g., Educational Development Plan (EDP) and MEAP scores) to select students for College of Engineering Partnership opportunities.
o Facilitate use of YPSD buses and facilities.
o Help organize field trips, attend and make sure that COE and YPSD procedures are followed.
o Help develop pre-visit programs to “model” engagements during field trips and/or campus visits; recruit graduate students and/or TFs to help with presentations and demos. For example, ask graduate students or TFs to demonstrate how students should interact with engineers at the biannual Design Expo.
o Help administer program evaluation surveys for students, staff and TFs.
o Read TF Blogs and add comments to them.
o Attend TF meetings and offer insight on questions and issues related to classroom experience raised by TFs.
o Work with Kourtney Neloms, creator and facilitator of the annual Ginsberg Center on Multicultural Issues workshop for TFs; includes participating in the workshop each term. (NOTE: Link to workshop documents is located on UM CoE's C-Tools site; access is limited to members of the UM community.)
o Attend planning meetings, events related to COE outreach program.
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